Approvals for everything,
not just invoices.
Vendor-bill approval was just the start. SmartApprovals brings the same controlled, audited sign-off to purchase orders, sales orders and project cost lines, including approval at the level of a single cost line spread across multiple projects.
Launching soon at smartapprovals.com
What is SmartApprovals?
SmartApprovals is an upcoming online product from Radical Fanatics that adds approval workflows across your order-to-pay and quote-to-cash flow: vendor bills, purchase orders, sales orders and project cost lines. Its defining feature is line-level, multi-project approval, so a project manager can approve only their share of a cost spread across several projects, with a full audit trail on every step.
Approve more than vendor bills
One approval engine across the documents where sign-off actually matters, each with its own templates, thresholds and roles.
Vendor bills
The proven starting point: amount-based templates with one, two or three approvers, approvers without accounting access, and a complete audit trail.
Purchase orders
Gate spend before it is committed. Require sign-off on a PO above a threshold, by category, or by the budget owner, before it goes to the supplier.
Sales orders
Approve discounts, margins or special terms before a quote becomes an order, so commercial exceptions get a deliberate yes rather than slipping through.
Project cost lines
The unique part: approve a single cost line, and route each split of a shared cost to the right project owner for their portion.
The part nobody does natively: line-level, multi-project approval
In most systems approval is all-or-nothing on a whole document. But a single supplier invoice or cost often belongs to several projects at once. SmartApprovals approves at the level of each distribution line, so each project owner signs off only their share, while finance keeps one clean, audited record of the whole document. That is the gap standard ERP approval leaves open, and the reason we built this.
Who it is for
SmartApprovals is built for organisations where costs and orders cross teams, projects and entities, and where who approved what needs to be provable.
- Project-driven businesses splitting costs across multiple projects
- Multi-entity finance teams that need clean, per-entity sign-off
- Construction, engineering and agencies with shared project costs
- Any team that needs approval beyond invoices: PO, SO and budgets
Built on a proven Odoo approval module
SmartApprovals grows out of our Supplier Invoice Approval module, already running in production: amount-based templates, approvers without accounting access, four colour-coded statuses and a full Chatter audit trail. SmartApprovals takes that engine online and extends it well beyond invoices.
See the Supplier Invoice Approval module →Frequently asked questions
How is SmartApprovals different from the Odoo approval module?
The Supplier Invoice Approval module handles vendor bills inside Odoo. SmartApprovals is the online product that extends the same approval logic to purchase orders, sales orders and project cost lines, and adds line-level, multi-project approval that standard ERP approval does not offer.
What is line-level, multi-project approval?
When one invoice or cost is split across several projects, each project owner approves only their portion of that cost line, instead of one person approving the whole document. Finance keeps a single audited record while the right people sign off their share.
When is SmartApprovals available?
It is launching soon at smartapprovals.com. If you want early access or to shape the roadmap, get in touch and we will keep you posted and discuss your approval flows.
Do approvers need full ERP access?
No. As in the underlying module, approvers get a focused approval experience and act only on what they need to approve, without access to the rest of finance or the ERP, which keeps permissions clean.
Does it keep an audit trail?
Yes. Every send, approval, rejection with reason, forward and reminder is logged, so you always have a complete, time-stamped record of who approved what, at document and line level.
Want early access to SmartApprovals?
Tell us about your approval flows. We will keep you posted on the launch and look at how SmartApprovals fits your order-to-pay and project costs.